Grant Applicant Frequently Asked Questions (FAQ)

How should I submit my Letter of Inquiry and/or Full Proposal?

Letters of Inquiry must be emailed to on or before the deadline. Full proposals must be sent by International Mail and postmarked by the deadline.  Please read our eligibility requirements and funding priorities and our document on How to Apply.

May I send additional materials with the Letter of Inquiry, like one of our brochures or newsletters?

No, please only send information specifically requested.  Any additional materials will be discarded.

If we’re not sure which Focus Area applies to us for our Letter of Inquiry, can we leave it blank and allow you to select one for us?

No. Applicants must choose one Focus Area for the Letter of Inquiry based on the descriptions provided in the grant guidelines. We will not consider a Letter of Inquiry without a selected Focus Area.

Can you give us guidance on which Focus Area is appropriate for our Letter of Inquiry and Full Proposal?

Sorry, we do not provide advice about selecting a Focus Area. Each organization must make that decision. Often, a proposal can fall into more than one Focus Area.  The “competition” within each Focus Area will depend on the number and quality of proposals submitted for that area. Because of that, it could be perceived as unfair for the Acharai Fund to help an applicant choose a Focus Area.  We recommend you consider which Focus Area best represents the emphasis of your project.

The funding we need for our program or project is less than the grant amount the Acharai Fund offers. Can we submit a proposal for less than the full amount?

No. Acharai Fund members are looking for projects or programs that use the full grant amount.

Can our organization submit Letters of Inquiry or Full Proposals in more than one Focus Area?

Yes, organizations may submit LOIs in more than one focus area if their programs fall within multiple funding categories.

How does the Acharai Fund decide who gets the grants?

We accept Letters of Inquiry in the four focus areas.  Acharai Fund members will review and evaluate all the applications to select deserving finalists.  Members will consider the credibility and merit of the applicant organization and the feasibility and significance of the proposed project or program.

After the evaluation committee selects its finalists, all Acharai Fund families receive information on the finalists for review. The finalists will be asked to send in a five minute video presentation about their projects which will be shown at our Annual Meeting in September. Acharai Fund members vote by a family ballot at the Annual Meeting, and that vote determines the grant recipients. The children of Acharai Fund will have an additional family vote to determine the grant recipient in their focus area.

Whom can we contact to discuss our grant application after we send it in?

For questions regarding the guidelines, process or forms, you may email us at If we have questions about your Letter of Inquiry, we will contact you.

The Acharai Fund is committed to a fair, unbiased process. We do not accept any unsolicited communication related to topics other than questions about the guidelines, process or forms.  Applicants must not contact members of the Acharai Fund in any way unless we request additional information.  Applicants must not make any attempt to lobby for their proposal.  Any attempt to unfairly influence the process is grounds for elimination from consideration.

Do you give grants to programs or projects that expend the funds over a period of years?

As stated in the grant guidelines, the Acharai Fund seeks projects or programs that expend grant funds within 15 months.

Will you consider a proposal from a group of organizations collaborating on a project or program?

Yes. However, one of the collaborating organizations must be the “lead organization,” applying as if it were an individual organization on behalf of the collaboration.  The lead organization must be willing to take on all the potential rights, responsibilities, restrictions and liabilities of the grant, if it is received.

Your guidelines indicate you will not fund general construction or renovation. Will you fund construction or renovation as part of a proposal?

Yes. We will fund construction or renovation expenditures that are clearly related to the proposed project.

If we submit a proposal this year that is not funded, how soon can we submit another proposal?

You may apply again the following year.

What kind of communication can we expect from the Acharai Fund during this process?

Acharai Fund will notify all applicants at each stage of the application process, even if they are not invited to submit a Full Proposal or become a finalist.

Will the grant be paid in a lump sum?

The distribution of funds will be determined by the nature of the project.